Archive for the Event Management Category

Corporate Travel

Posted in Event Management, Marketing, Virtual Assistance with tags , , on September 1, 2010 by virtualcitypa

Corporate travel is a time consuming and logistically testing proceedure. Jigsaw Conferences highlight the nuances involved in this piece.

Corporate Travel is one of the leading sectors of the travel industry today. Business people are constantly flying around the country and indeed around the world to attend conferences, meetings, PR events, training courses, team building events, annual general meetings, parties, seminars, exhibitions, corporate hospitality events, product launches, award ceremonies and so on.  

Where vacationers have the flexibility of waiting for off-peak days of the week to arrange for their flights and get the lowest rates for that season, business people have fixed schedules. Travel agents recognise this important sector and make special arrangements to improve their market share and competitiveness in the industry.
 
An organisation staging an award ceremony or an annual general meeting, for example, at a central location, would need to provide transport and accommodation to their VIP guests. Corporate travel agents help ensure that details like these can be taken care of smoothly and efficiently.
 
Corporate travel planning can be a task on its own. Rather than have one of the company’s head secretaries spend all of her time on the arrangements, many companies prefer to hire corporate travel planners to take care of event management, and meeting planning in addition to making all necessary travel arrangements.
 
Many corporate travel agencies offer specialised services for their clients. They offer to track and report the company’s travel expenses, negotiate special rates, track air miles and reward points and offer 24 hour support from corporate travel agents. Each individual agency would have other benefits to attract clients to their program.
 
As a result of their daily negotiations and partnerships with travel suppliers, like airlines, car rental agencies and hotel chains, a corporate travel planner has the ability to use their discounts to offer the lowest possible rates that are usually not open to the general public. Contracting the company’s corporate travel department to an independent planner can produce large savings for a company whose representatives need to travel as part of their job. More time could be afforded for sales presentations, PR events, product launches, exhibitions, seminars, conventions and parties anywhere in the country or around the world.
 
Corporations have the added advantage of receiving heavy discounts and rewards for making bookings for large groups or making several bookings within a period of time. PR events, product launches, exhibitions and conferences would require large groups of staff and guests to be invited to a central location. Travel, transport and accommodation arrangements would all be necessary for these kinds of events and tend to solicit lower rates due to the large number of attendees.
 
Corporate travel agents who offer event planning services will often locate the right venue for the organisation’s event through a comparison of all appropriate venues that fit your budgetary and space requirements. They would arrange for the catering, accommodation, set up of equipment and business centre. Many times they also offer on-site support. Other services could include meeting and greeting guests, distributing event-related portfolios and other relevant material, registration and so on.
 
Some agencies are further specialised and work with specific types of industries. For instance, the pharmaceutical industry may have special requirements for some of their seminars and events, requiring a certain layout or special equipment. By providing detailed attention to these, corporate travel agents are at the forefront of the competition in the travel industry.
 
Corporate hospitality events, annual general meetings and product launches each have different aspects that need special attention and must be taken into consideration in order to ensure a successful event. Hiring an independent agent, who is an invaluable source of information and advice, saves both time and money, whereby the management is able to spend more time concentrating on more pressing matters. Thus, corporations are poised to receive the best value-added services from a full range of options in travel solutions and event management which caters to the event’s specific requirements for the most competitive prices.
 
Corporate travel has also spawned a new industry in the way of corporate travel safety. Seminars are available to advise individuals of the best way to protect themselves and their belongings to ensure a hassle-free journey. 
For a businessman, protecting the information he’s carrying can be of vital importance. Numbered locks, security waist packs and portable travel safes are all available to the cautious traveller.
 
With the high level of importance given to the corporate travel sector, it’s little wonder that corporations receive premium services and excellent rates. Travel agencies are all vying for their business and outdo each other with the nature of the services and rewards they provide. With competition fierce and demand strong, the quality of service provided is easily world-class.
 
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