Be more successful – Delegate more


There is only so much time in the day, so it is important to delegate tasks as the managementstudyguide.com reports:

A manager alone cannot perform all the tasks assigned to them. In order to meet the targets, the manager should delegate authority. Delegation of Authority means division of authority and powers downwards to the subordinate. Delegation is about entrusting someone else to do parts of your job. Delegation of authority can be defined as subdivision and sub-allocation of powers to the subordinates in order to achieve effective results.

Elements of Delegation

1. Authority – in context of a business organisation, authority can be defined as the power and right of a person to use and allocate the resources efficiently, to take decisions and to give orders so as to achieve the organisational objectives.

Authority must be well- defined. All people who have the authority should know what is the scope of their authority is and they shouldn’t misutilise it.

Authority is the right to give commands, orders and get the things done.

The top level management has greatest authority. Authority always flows from top to bottom. It explains how a superior gets work done from his subordinate by clearly explaining what is expected of him and how he should go about it. Authority should be accompanied with an equal amount of responsibility.

Delegating the authority to someone else doesn’t imply escaping from accountability. Accountability still rest with the person having the utmost authority.

2. Responsibility – is the duty of the person to complete the task assigned to them. A person who is given the responsibility should ensure that they accomplish the tasks assigned to them. If the tasks for which he was held responsible are not completed, then they should not give explanations or excuses.

Responsibility without adequate authority leads to discontent and dissatisfaction among the person.

Responsibility flows from bottom to top. The middle level and lower level management holds more responsibility.

The person held responsible for a job is answerable for it. If they perform the tasks assigned as expected, they are bound for praises. While if they don’t accomplish tasks assigned as expected, then also they are answerable for that.

3. Accountability – means giving explanations for any variance in the actual performance from the expectations set.

Accountability can not be delegated. For example, if ‘A’ is given a task with sufficient authority, and ‘A’ delegates this task to B and asks them to ensure that task is done well, responsibility rest with ‘B’, but accountability still rest with ‘A’.

The top level management is most accountable. Being accountable means being innovative as the person will think beyond his scope of job. Accountability ,in short, means being answerable for the end result.

Accountability can’t be escaped. It arises from responsibility.

For achieving delegation, a manager has to work in a system and has to perform following steps : –

1. Assignment of tasks and duties
2. Granting of authority
3. Creating responsibility and accountability

Delegation of authority is the base of superior-subordinate relationship, it involves following steps:-

1. Assignment of Duties – The delegator first tries to define the task and duties to the subordinate.

2. Granting of authority – Subdivision of authority takes place when a superior divides and shares his authority with the subordinate. The subdivision of powers is very important to get effective results.

3. Creating Responsibility and Accountability – The delegation process does not end once powers are granted to the subordinates. They at the same time have to be obligatory towards the duties assigned to them.

www.managementstudyguide.com/delegation_of_authority.htm

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